Posts Tagged ‘customer service’

Sales and Marketing: Building a Foundation of Trust

Thursday, May 17th, 2007

This week I decided to purchase a Panasonic DVX 100 camera.

I found it online for $899 through shopcartusa.com.

After the purchase was made, we received a notice that we need to purchase some additional “required accessories.” A call was made to their customer service line and we learned that batteries, cables, and other necessary items were not included in the original purchase.

Final sales price? $2,350.00. I canceled the order and bought it somewhere else.

This is an all-too-common marketing scheme that says, “We’re sacrificing the foundation of trust for the gratification of quick sales.” And that’s a really bad strategy.

In 2005, Stephen Covey was interviewed by Jay Abraham and they discussed what it really means to build a foundation of trust in every aspect of your business.

In regard to various benefits of building trust, Covey commented:

“…trust is the key accelerator, the key facilitator of all that is accomplished for good…”

“…the lack of trust is the key deterrent, the key frustrator, the key compromiser…”

“…the faster you gain trust the quicker the sale is closed, the faster the purchase is made, the more the size of the purchase, the more items are purchased, the more frequency the purchase, the more people they’ll refer to you…”

“…the faster your team gets this, the faster, the clearer, the more completely everyone will execute. Everyone will accomplish more…”

Covey illustrated the principle clearly with the following examples:

STEPHEN: When you as an entrepreneur and an influencer, when you build trust in your relationships, when you establish it — suddenly you’re able to move with incredible speed.  I like to say that there’s nothing as fast as the speed of trust — for that matter, or as profitable…high trust organizations out-performed low-trust organizations by 286%. That’s nearly three times higher, in total return.

STEPHEN: Here’s what I mean by “the speed of trust.”  I’m going to describe a deal that took place.  And as entrepreneurs, we’re always involved with making deals of some sort, with investors, customers… That’s part of our modus operandi.  Well, here’s a big deal of two large public companies, but it’s really all about making a deal.

Warren Buffett is the CEO of Berkshire Hathaway, one of the most respected leaders in the world and his company wants to acquire another company from Wal-Mart.  The company that they’re buying is called McLean Distribution.  They’re a $23 billion enterprise, so this is a big deal — a $23 billion acquisition by two large companies.

Now, Warren Buffett, he is very trusted, and he’s very credible.  And he has trust and confidence in his counterparts that he’s dealing with at Wal-Mart.  And here’s how Buffett described how he was able to do this deal, this $23 billion acquisition.

He wrote the following in his annual report:  “To make the McLean deal, we had a single meeting of about two hours.  We then shook hands.  Twenty-nine days later, Wal-Mart had their money.  We did no due diligence.  We knew everything would be exactly the way Wal-Mart said it would be, and it was.”

So here’s a big, $23 billion merger done in 29 days with no due diligence.  I used to work on Wall Street as an investment banker for a short period.  I was involved with big deals.  Deals of this size would normally take a year to close, because you’ve got to go through so many hoops and hurdles to jump over.  And also, you would spend tens of millions of dollars doing due diligence with accountants, attorneys, auditors, verifying, validating that everything’s right.  But because they had trust in this relationship, they were able to move with incredible speed — 29 days instead of a year — and with low cost… no due diligence versus tens of millions of dollars.  And that’s what I mean by “operating at the speed of trust.”

STEPHEN: Here’s the implication:  In the same way Buffett can do this, you can do it as an entrepreneur as well in your relationships with your customers, with your investors.  By establishing trust, by getting good at this… Getting good at building trust and establishing it with everybody you’re working with — that will enable you to move with incredible speed and low cost.

In fact, I’ll give you an entrepreneur example, Jay.

JAY:  Please.

STEPHEN:  Here’s a donut and coffee vendor in New York City.  This is a one-person shop.  He has a cart on wheels, and he carts his little stand on wheels.  He sets up shop right outside of an office building in Manhattan, New York City’s Manhattan.  And people come by to go into work, and they buy a donut and coffee from him.  And he noticed that there were these long lines forming, and then some people would get out of line because it was too long.  And he realized that what was taking him so much time was making change for his customers.

So he decided, “I’m just going to put a little basket on top of my cart here with dollar bills, nickels, dimes and quarters, and I’m going to just serve the customers donuts and coffee, and they’re going to make their own change.”

JAY:  So you put the onus on them.

STEPHEN:  Yup.  He put the onus on them.  “Make your own change.  I can serve you the donuts and coffee.  I can move faster.”  And what happened was he went through customers twice as fast.  He doubled his customers. He was able to process all these people.  He added no new cost, twice the speed, twice the customers, and guess what?  They were honest with him.  They didn’t rip him off.  I mean, he had some risk in this, of course.  Maybe someone takes some extra nickels or quarters.

I remember listening to this interview back in 2005…it’s an insightful discussion that EVERY entrepreneur should study. I’ve included the entire transcript for you. Jay and Stephen really torque it down to relevant, day-to-day implications that any entrepreneur, any business owner, start up, or professional will “get”–instantly.

From the interview, here are 13 steps you can take right now to establish a foundation of trust:

1. Talk Straight: Telling the truth, and using clear, simple language.

2. Demonstrate Concern: That’s basically saying, tell people you care.

3. Create Transparency: Be open. Be real. Be genuine. Transparency means openess.

4. Right Wrongs: Just make things right when you’re wrong. Apologize quickly. Recover.

5. Show Loyalty: Be loyal to people.

6. Deliver Results: Nothing establishes trust faster with a prospect of customer.

7. Get Better: Continuously improve. Increase capabilities. Be a constant learner.

8. Clarify Expectations: Have common expectations with everyone you’re working with.

9. Practice Accountability: Take responsibility for results.

10. Confront Reality: Take issues head on, even the tough issues.

11. Keep Commitments: Do what you say you’re going to do.

12. Listen First: Really understand what’s important to people.

13. Extend Trust: Demonstrate a propensity to trust people until they prove otherwise.

Check out these great posts for more information about this topic:

Trust Matters

Quick Fix #7: Honesty Sells

Do Your Customers Trust You?

The Trust Factor by Kelly Robertson

Note to Entrepreneurs: You Can’t Please Every Customer, But You Better Try

Thursday, May 3rd, 2007
I’m about to air some dirty laundry here.Every company screws up from time to time. We screwed up recently and it really tweaked a prospective client.

Of course it’s ridiculous to think we can please everyone we market and sell products to. But, you better be willing to try. You better be willing to fight for your reputation.

Why? Two reasons. In this new warp-speed world of online opinion sharing, one sour consumer can make some very costly noise.  And, because at the end of the day, truly great companies earn their greatness through the power of positive word of mouth.

Today, just one determined dissident can do real damage to your reputation and your brand. Don’t take “that difficult guy” lightly. In our ultra-connected world of instant feedback, you can no longer afford to blow him off.

Let me give you a timely example: Just today I picked up a repaired phone at Sprint. From the outset, everyone there seemed snippy and icy. When the sales person handed me the phone I thought he was about to shake my hand, so I responded with an outstretched handshake. It turns out that I had misread his movement and quickly realized that he was probably just wiping some grease on his jeans! So there I was in that awkward, lonely zone, hand outstretched as we both made our split decisions. I decided to leave my hand “out there”. He decided to turn and walk off. Just left me stranded! I was not impressed and I have already told 3 people about that experience. Now it’s forever multiplied in this blog. Times have changed. (Look at how this unsatisfied customer made “noise”)

(If anyone has an example of how one or two sour clients caused big headaches, please share!)

So here’s my confessional. This is an email we received last week a few days after one of our programs was promoted to one of our internal lists:

“Hey Northstar!…Your program is not worth the email you sent out!  I have tried to contact your company on at least 7 different occasions and cannot even get the courtesy of a return call or email response.   Remove me from your list, as I only work with people with integrity and it is clear that your company does not align with this.  You are out of integrity with all that you preach.  I was a fan, but no longer. –N.”

Ouch! In the spirit of trying to reclaim lost trust, we got right on this…first step, just genuinely admit and apologize. No one cares about your excuses.

“Dear N, I apologize for your experience with the Northstar office. We have removed your name from our list. Please know that it was never our intention to be so difficult to be in communication with–and, I am sorry for your frustration. We were unaware of any breakdowns in our phones/systems/personnel–but, will now look into what happened and immediately make the correction. Thank you for bringing this to our attention.

If there is ANYTHING I can do for your to reduce your level of frustration, please don’t hesitate to ask–if I can provide it, I will. –Anya, Director of Curriculum”

Surely, this would settle him down. Um, no…

“Northstar…Thanks for the apology, but the service was so bad and frustrating that I am not interested in doing business with anything Northstar related. If you really care about changing lives through a value centered service, you will rethink your approach to customer service…

I am very glad I did not choose to enroll in your program for it truly would have been a waste of money when your organization did not even function at the level I function. If you were a high functioning athlete, would you be coached by someone who has never played the game? Or even simpler, someone who didn’t even show up at practice?–N”

Double ouch! The immediate temptation at this point is to fight back. Surely, the client is over-reaching now, over-reacting. Right? Perhaps.

Thankfully, Anya remained patient and fell back on trying to genuinely understand more about the client’s perspective…

“Dear N–Thank you, again, for your feedback. In order to correct this, it would help me immensely to know exactly what happened. What I know is that you attempted (on several occasions) to contact our offices and never received a return call. Things that would help are: Who were you trying to contact in response to what, specifically? What number did you call? Did you ever speak with someone, and if so, was this the person that failed to call you back? Any other information that would help me get to the bottom of this will be appreciated. And if you choose not to respond, I understand and wish you well.–Anya, Director of Curriculum”

Mr. N then suggested that we call him. I think we chose the right person to pay attention to. Based on his willingness to continue the dialogue, he was probably someone who was more than willing to be quite vocal about his discontent.

Anya made the call. Ate humble pie. Got really full on a bunch of humble pie. And finally won our little war for a heart and mind. Here was the final email from our formerly peeved friend:

“Anya–Thank you for the opportunity to vent my concerns and frustrations! It was a pleasure speaking with you and if you represent the level of service of the true team at Northstar, then I am certain you will produce the results promised!–N”

Time consuming, yes. A bit of a distraction, yes. But absolutely worth the time and effort. Turning a detractor into a fan is more valuable than an average client. This was time well spent. We learned several good lessons. And we’ll keep fighting for our reputation.

I suggest you do the same.

Check out these great post for more information about this topic:

The Power of the Customer’s Voice

Seven Ways to Resolve Customer Service Issues

Using Customer Feedback to Build Your Business

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